Accounts Payable has the responsibility to process payments for purchases and services for the district.


Invoice Batch Processing

 

Instructions


Processing Guidelines

 

Out of Pocket Expense Forms

 

Helpful Hints

  • Make sure the vendor is set up in the AS400 before you start your batch.
  • Contact the business office to set up a vendor or change an address. You will also need the phone number, fax number and federal identification number (or social security number for an individual).
  • A batch remains open to enter more than one check request until you POST the batch.
  • Always check your edit listing before updating.
  • Write the batch number on the top of each invoice you enter in the check request for future reference.
  • If you need a check to be returned to your building rather than mailed directly to the vendor, indicate such on your e-mail or fax cover letter when submitting the Edit Report and Cash Disbursement Report to A/P.
  • Check Disbursement Schedule
  • Disbursements over $500 for internal accounts do not need to be on a purchase order.
  • Use the proper check run batch number when entering invoices. Contact Accounts Payable if you have questions.
  • Make sure you have the proper authorization on all invoices entered for payment.
  • Invoices on a purchase order must be sent to A/P for payment. Forward any attachments for purchase orders to accounts payable.

 

OUR MISSION:

The mission of the Warren Consolidated Schools, in partnership with families and community, is to achieve a level of excellence in teaching and learning which enables all students to become knowledgeable, productive, ethical, and successful citizens.

OUR VISION:

We're creating a collaborative culture of stakeholders committed to scholarship and creating success for our staff and students.

Warren Consolidated schools

Temporary Address
3180 Hein Drive
Sterling Heights, MI 48310
USA
1.888.4.WCSKIDS
1.888.492.7543
 info@wcskids.net

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